It's important to note that a job may take just one person or thousands of people to get it done. Using a job description form in a company will allow the management to receive and observe the following benefits: Provides Clear Communication. 7 0 obj A poor job description will keep an Efficiency Good job descriptions make work more efficient. Job descriptions vary in terms of the level of details provided. <> 6 0 obj endobj In addition, they clarify and enhance communication between employer and employee, and they are critical in supporting nearly every employment action, including hiring, compensation, promotion, discipline, and termination. h�b```�I�5� ��ea���p5����,��V��sGKGX �@1�?���^�� �™ϰ]�}����A�����T���k �����_���p��/;CD7 �$ endobj Before understanding what a job description entails, it’s important to understand fully the technical definition of a job. Job analysis helps to prepare sound human resource practice and policies. Job descriptions describe the duties, responsibilities, working conditions, and activities of a particular job. Let’s visit the past of mankind we shall find organized activity right from … Job description is as important as filling up the place is. Of all the practices that I have been exposed too, none surprises me more, and continues to do so, than the lack of job description development and maintenance. Job Description Writing Guide - 3 - Job Duties The Job Duties section is the foundation of the Job Description. Benefits of Using Job Description Forms. In other words, jobs analysis needs to be conducted so that a set of skills and competencies needed to perform duties of a position can be established and the same set of skills and competencies can be used as criteria for the search of appropriate candidates. The importance of Job Description and Person Specification. Section A: Job Analysis Before you try to describe a job (in the Job Description) and the sort of person you need to do the job (in the Person Specification) you will find it useful to first go through a process known as Job Analysis. 2 | P a g e A Capstone project presented in partial fulfillment of the requirements for the degree of: Master of Arts in policy Studies Interdisciplinary Arts & Sciences University of Washington Bothell 2011 . JOB DESCRIPTION is an organized factual statement of job contents in the form of duties and responsibilities of a specific job. A job description is a document intended to provide job applicants with an outline of the main duties and responsibilities of the role for which they are applying.. A job is a collection of tasks, duties, or responsibilities assigned to an individual. Our growing company is seeking to hire a Project Coordinator who will be in charge of assisting our Project Managers in organizing our ongoing projects. Help employees to create goals for job advancement. It's important to note that a job may take just one person or thousands of people to get it done. Job evaluation means rating the jobs on the basis of their importance in the organisation. It tells in brief the nature and type of job. 48 0 obj <> endobj <> Check out this article to find out why they are necessary from different perspectives. The Importance of Creating a Thorough Job Description With over 40% of undergraduate student working on-campus, it is very important that Campus Job Descriptions include clearly defined skills, responsibilities, and pay rates. View Homework Help - Importance of Job Description.pdf from BUS 303 at Ashford University. It helps to work with a human resources professional and even seek insight from employees when drafting a list of job duties and skills. Job satisfaction is a key variable that often links other important variables including productivity and performance. Process of Job Analysis 3. Although a job analysis can only be done through a series of interviews and questionnaires, the product of the analysis will still be a description or a specification of the job, not of the person. Feedback Please! Meaning of Job Analysis 2. Developing a job analysis for every position in the company also will assist in consistent application of HR policies and practices. It tells in brief the nature and type ofjob. Results Analysis . Job description plays a very important role in organizational resource management .It develops an organisation in managing and improving the abilities of the people in the following ways:- a) It provides the origin of assessing job performance. 7. This is perhaps the most important part of the job description, as it lets job seekers known whether or not they will be a competitive applicant during the hiring process. The description is usually drawn up by the individual in the organisation responsible for overseeing the selection process for the role, often with the help of the company’s HR department and/or an external recruiter. Justify an employee’s pay. The preparation of job description isvery important before a vacancy is advertised. Meaning of Job Analysis: Job analysis is the process of studying and collecting information relating to the operations and responsibilities of a specific job. Importance. 8 0 obj <> Job Satisfaction is how content and happy an individual is with his or her job. %���� Importance of a Job Description It's not just for screening candidates anymore. If your company is going to rely solely on the job description to make that determination, it is very important that the primary job duties accurately describe the work being performed. It is important to be clear about what the job exists to achieve – the ‘outputs’ of the role, often called ‘Key Results’. The importance of job description accuracy in the roles and responsibilities sections cannot be overstated, as mistakes here will cause applicants to stop reading your ad. TEACHING TARGET BRIEFING PRACTICE MANAGERS MUST RECOGNIZE THE IMPORTANCE OF JOB DESCRIPTIONS AND Job satisfaction studies often focus on the various parts that are believed to be important, since these jobs related attitudes predispose an employee to behave in certain ways. They are a tool for recruiting, determining salary ranges and levels or grades, establishing job titles, creating employee’s job goals and objectives, and conducting performance reviews. Job Analysis plays an important role in recruitment and selection, job evaluation, job designing, deciding compensation and benefits packages, performance appraisal, analyzing training and development needs, assessing the worth of a job and increasing personnel as well as organizational productivity. The importance of a job can be judged on the basis of skills required to do that job, complexities of the job and difficulties and stress to be faced while performing that job. Writing them gives you a chance to sort out roles and responsibilities, to specify who does what, eliminate overlap, and make sure nothing is falling through the cracks. Job description; Job specification. Provide a consistent understanding across departments of job position roles and how they help the organization to grow. %PDF-1.5 %���� %PDF-1.5 Discrepancy Between Role Expectations and Job Descriptions: The Impact on Stress and Job Satisfaction Stephen M. Barbouletos University of Washington . 2 0 obj PDF | This research paper, is an empirical investigation into the strategic importance of writing and updating job descriptions for organizations. It pays a way for the employee and the employer to become aware of … The importance of job satisfaction shouldn't be overlooked by business owners as keeping employees happy can have multiple positive business effects. 85 0 obj <>stream Housing Officer job description ... As people will be coming to you with problems that could have a serious impact on their lives, this job is all about being sympathetic to their situation, while also offering key advice that will help them find a solution to their housing issue. <>>> Today, business owners are finding numerous ways to put an employee's job description to work for them. <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> It conveys the complexity, scope, and level of responsibility of a job. Importance of Job Analysis. Possess excellent administration and communication skills. Written job descriptions have become increasingly important due to the enactment, in July of 1992, of the Americans with Disabilities Act (ADA). The job description is used in the recruitment process to inform the applicants of the job profile and requirements, and used at the performance management process to evaluate the employee’s performance against the description. Most of the themes in my experience are the lack of compliance and the lack of recognition for the importance of certain practices that protect a business and enhance a workforce. A job description is an important tool for arranging work into positions in an organization. The importance of job description is very high in the hiring/recruiting sector. Job description is the most important thing which a candidate gets about a job listing. Job descriptions are important to everyone. �1�~Z�ЌP&@2"cъ��Ca��x� g"Ȋ�=��_��=D�О!� ƨ�A~��I��e�ͻua�-6��5I���؄P���yzq��q���g? endobj Before capturing the information in the job description and person specification, you might find it particularly useful to consider the following. The job specification holds information regarding the eligibilities for the vacancy. Your goal is to provide a clear picture of the job so that you and your employee will fully understand each other's expectations. h�bbd```b``:"���*�n&?�ə ����VY fs D��I30�V�"c׃�$) �� bsE�H�;@���L@��� uP����x�3@� o�M Job description is the most important thing which a candidate gets about a job listing. stream The importance of job satisfaction specially emerges to surface if had in mind the many negative consequences of job disstisfaction such a lack of loyalty,increased abstenteism, increase number of accidents etc. Purpose of Job Description The main purpose of job description is to collect job-related data in order to advertise for a particular job. The job specification derives from the job description; it is one of the most important readable information for the job-hunter as it tells about the eligibility criteria for the certain post. Wages payable along with other fringe benefits are stated.Job Description is an organized factual statement of job contents in the form ofduties and responsibilities of a specific job. endobj Here’s a summary of a Personal Assistant job description and a Personal Assistant job role: You must be a great organiser who can be flexible and adapt with the role. Print. 1 0 obj endobj The proverbial golden egg of job creation policies is the “net new job”—the job A job description helps set clear expectations with your employees at the outset of their employment about what is expected of them. The preparation of job description is very important before a vacancy is advertised. <> This is usually done with the help of preparing a set of questions for assessing the skills needed for the job. Consequently, if a person is dissatisfied with their work, this could lead to dissatisfaction in other areas of their life. Process of Job Analysis 3. The key for the Court was looking at the job description for the employee’s position.€ In that case, the job description accurately set forth the physical aspects and requirements of the job.€ The Court therefore sided with the employer. The job description ôstates job related details such as duties and responsibilities, salary and incentives, working conditions and facilities, etc.,ö whereas the job specification ôgives the related details like qualifications and qualities required by job holders, experience and training required, etc.ö (ôHRD & Marketingö). The purpose of the job description is to: Detail the purpose, tasks and responsibilities of the post. 9 0 obj The nature of duties and operations to be performed in that job. Most job descriptions should easily fit on one page. x��TMo�@�#��/;� R��i�H�R�+����������b[5��b�x�ޛ���������]47&۽�?`�u��M=gEYe����{X���H}/����W�C��B��{�� ��toA�_5GߣP�ۣ�m_ }���%D# A good job description will include the following: Job title. endobj 3 0 obj clearly job descriptions designed to the particular objectives for which they are to be used, are an important elements in three personnel processes in each of which they serve several aims, these processes are:

importance of job description pdf

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